Service Overview
Review PayTrak's Service Schedule including payroll process, reporting, year-end and support.
| Support | |
| Payroll queries via phone / email | ✓ |
| Provide links to CRA / ESA to support queries | ✓ |
| Provide summary support to ESA questions with supporting CRA / ESA URL | ✓ |
| Package of Reports | |
| Invoice | ✓ |
| Payroll journal | ✓ |
| Payroll summary journal | ✓ |
| DAS report | ✓ |
| Vacation accrual report, if applicable to client setup | ✓ |
| Employee Direct deposit/bank account/net pay report | ✓ |
| Pay Slips | ✓ |
| Payroll Process | |
| Notification of late / non submission | ✓ |
| Retrieve batch file submission from WebGlobe | ✓ |
| Review provider notes with batch submission in WebGlobe | ✓ |
| Review emails for additional instructions | ✓ |
| Review provider notes for ROE requests. | ✓ |
| Manual adjustments to batch submission based on provider notes, if any. | ✓ |
| Review payroll submission for missing/incorrect data. | ✓ |
| Review payroll submission for legislative compliance | ✓ |
| Analyze payroll performing a 20% comparative analysis to prior period. | ✓ |
| If in excess of 20% difference, review for errors or uncommon payments. | ✓ |
| Review for terminated employees present on batch submissions not advised. | ✓ |
| Advise Blue Marble Support if errors are present on the batch file. | ✓ |
| Advise Blue Marble Support if terminated employees are on the batch file. | ✓ |
| Review Employee Change Report for updates. | ✓ |
| Review New Employee Report | ✓ |
| Review new hire data for correct CPP, EI, Taxes, WSIB, EHT election(s) | ✓ |
| Review Termination Report | ✓ |
| Payroll analysis to compare system processing to original input for discrepancies. | ✓ |
| Manual calculations such as gross up/vacation accrual | ✓ |
| Payroll analysis of system calculation. | ✓ |
| Review for C/QPP variances. | ✓ |
| Review for EI variances. | ✓ |
| Review for WSIB and or EHT, as applicable. | ✓ |
| Review taxes, province of tax processing | ✓ |
| Review Payroll Summary Journal | ✓ |
| Gross to net file is generated. | ✓ |
| Gross to net file is reviewed for accuracy. | ✓ |
| Gross to net file is uploaded for approval within 24 hours of receipt of submission. | ✓ |
| Monitor for payroll approval. | ✓ |
| If approval received, finalize. | ✓ |
| If payroll is rejected. Review for reason. | ✓ |
| Modify payroll to include client modifications. No resubmission required. | ✓ |
| Payroll resubmission may be required if large volume of changes. | ✓ |
| Review invoice | ✓ |
| Send payroll report package to client contact email. | ✓ |
| Save a copy of invoice to excel to upload to SFTP server. | ✓ |
| Save a copy of invoice to PDF to upload to Content Management. | ✓ |
| Upload gross to net file to SFTP server. | ✓ |
| Upload Pay Slip PDF to Content Management. | ✓ |
| ROE processing | ✓ |
| Report and file WSIB Premiums * Includes 2, additional Provinces additional charge | ✓ |
| Report and file EHT Premiums * Includes 2, additional Provinces additional charge | ✓ |
| Report and file CRA Source deductions | ✓ |
| Report and file Revenue Quebec Source deductions | ✓ |
| Process payment for Health Benefits | ✓ |
| Process payment for Pension | ✓ |
| Process payment for Garnishment | ✓ |
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Audit Process - Semi Annual |
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WSIB |
Audit each client per WSIB province (remittance & reconciliation) - 2 WSIB accounts included |
✓ |
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EHT |
Audit each client per EHT province (remittance & reconciliation) - 2 EHT accounts included |
✓ |
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C/QPP |
Review employee details for age |
✓ |
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Review employee details for exemptions |
✓ |
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Contribution variances |
✓ |
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EI |
Review employee setup for exemptions |
✓ |
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Contribution analysis for variances |
✓ |
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QPIP |
Review employee setup for exemptions |
✓ |
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Contribution analysis for variances |
✓ |
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Client setup |
Authorized contact review |
✓ |
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ROE contact review |
✓ |
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Account notes for relevance |
✓ |
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Account notes for outstanding items |
✓ |
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Year end notes |
✓ |
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Audit Process - Annual |
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Payroll Calendar |
Generate following year payroll calendar |
✓ |
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Adjust for weekend dates |
✓ |
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Adjust for statutory holiday dates |
✓ |
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Employee details |
Review for non-CRA format characters in name |
✓ |
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Review for non-CRA format characters in address |
✓ |
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S.I.N. review for invalid numbers |
✓ |
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SIN review for 900 series |
✓ |
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DPSP review - account number, pension adjustments |
✓ |
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Box 45 Dental benefit election |
✓ |
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Employees with TD1 tax credits |
✓ |
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Client Notifications
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Payroll calendar and verification of employer details |
✓ |
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T4/RL-1 EMPLOYER copy simulations |
✓ |
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Holiday Schedule |
✓ |
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CNESST annual remittance client password reminder to submit |
✓ |
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Reminder to provide global earnings for Quebec Education levy |
✓ |
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Employee TD1 reminder |
✓ |
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CNESST annual remittance - if password is provided, online reporting |
✓ |
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| WSIB reporting and remittances - 2 WSIB accounts included |
✓ |
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Annual EHT |
EHT annual reporting and remittances - 2 EHT accounts included |
✓ |
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Quebec CNT remittance |
✓ |
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Quebec Education levy remittance, if information is provided |
✓ |
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T4/RL-1/T4A |
Send via email Year End package documents |
✓ |
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Box 14 , Box A Earnings |
✓ |
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Assessable earnings captured |
✓ |
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Source deduction reporting |
✓ |
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Benefits ( Box 45 ) |
✓ |
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RRSP/RPP/DPSP |
✓ |
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Audit for accuracy |
✓ |
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Quebec taxes - invoicing for CNT, if any |
✓ |
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